Software Asset Management

The number of information systems in enterprises reaches tens, often hundreds and thousands. Are they all used? Do we have the appropriate licenses for the software used in our enterprise? Are the products installed on servers and PCs in our organization really necessary and necessary for our functioning?

License management software

Audits carried out by software producers mean that we often learn about unwanted software that is used or at least installed in our company. This means significant expenses that were not necessarily budgeted for a given year. Performing a software audit itself is costly, and if irregularities are found, the company’s reputation can also be compromised. If the audit is carried out by tax authorities – the costs and problems may be even greater.

The experiences of Flexera Software customers indicate the possibility of reducing the annual costs incurred by the company for the purchase of licenses and software service support by up to

**How to protect yourself against such a negative scenario**

ARDURA Consulting proposes to use the best solutions. The use of these tools allows companies to control the level of use of their licenses on an ongoing basis, significantly reducing the time-consumption and thus the costs of managing them.

It provides up-to-date knowledge of the servers and desktops owned and the licenses assigned to them at any time.
It allows you to quickly verify the ownership status after organizational changes.
It guarantees reduction of costs and risks related to the software license audit – because the system constantly compares the actual license usage with contract, HR and other sources data.
It minimizes the outlays incurred for new purchases, because it shows the exact information what hardware and software we have, in which version, by whom it is used, what is their balance in relation to the acquired rights, what consequences for this balance may be caused by the expansion of the server, change virtualized environment, etc.
It helps in making decisions regarding the purchase of individual editions (versions) of a license.

Support for negotiating license agreements

What kind of contract to sign? How to plan the purchase – is it supposed to concern only the realization of the current needs of the company, or should it additionally take into account the further development of the IT environment?

Individual software suppliers offer different standards of license agreements, which differ significantly in details.

Standard texts of contracts have many pages, understanding all provisions is not easy and often raises doubts as to how to interpret them in practice. It sometimes happens that the meaning of individual provisions becomes significant only after a long time after the conclusion of the contract. This is due to, inter alia, organizational changes taking place in the enterprise.

Due to the above mentioned circumstances, negotiating license agreements is a difficult task for both IT and purchasing departments. Good planning of the further development of the IT environment requires extensive knowledge in the field of licensing, especially when software producers mainly want to achieve their own short-term sales goals and strategic goals of the corporation, and not to deliver a product that is optimal from the perspective of the client’s goals and strategy.

ARDURA Consulting offers full support in the process of negotiating license agreements and purchasing processes. Thanks to many years of experience of our experts in sales and negotiating license agreements, gained from working with software suppliers, our activities are characterized by high efficiency and guarantee obtaining optimal conditions and provisions.

Software audit support

A software license audit may turn out to be one of the most troublesome and unexpected financial results for the finance director and the IT director.

This is due to several factors:

Insufficient knowledge of licensing rules – changes and diversity of licensing regulations for different products, even from the same manufacturer, mean that using licenses in accordance with the acquired rights requires a significant organizational effort.
Software manufacturers very often leave the user to interpret the licensing rules. Requests for clarification of specific rules and situations, simultaneously directed to several representatives of the software manufacturer, may result in different interpretations.
Lack of proper procedures related to the purchase and management of software may lead to the emergence of licensing arrears on the part of the company.
Lack of appropriate procedures related to the purchase and management of software may lead to the emergence of licensing arrears on the part of the company.
The complexity of the audit procedures, their ignorance on the part of the client and the costs related to the software audit, resulting from, among others, the long duration of the audit and the large number of people involved in the preparation of documents are very high.

ARDURA Consulting offers assistance in the development and implementation of appropriate procedures related to the purchase and management of software licenses, as well as support in the preparation for a software audit and assistance during its implementation. The services offered by ARDURA Consulting will enable you to conduct a software audit in the organization in a fast and safe manner.

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